Skip to end of metadata
Go to start of metadata



Find Policy by Category


Click here to view faculty-only policies

Archives Policy

Policy Information

Issuing Office

Jerry Falwell Library

Last Update

1/8/2020

Affected Parties

This policy applies to staff of the Liberty University Archives.

Policy Language

The purpose of the Liberty University Archives is to preserve the history of Liberty University, Thomas Road Baptist Church, Jerry Falwell ministries, Moral Majority, and other affiliated organizations.  This is done by gathering records of enduring value, organizing and preserving these research materials by employing appropriate and adequate methods and technologies, and making these materials available to scholars and other interested parties via either traditional or electronic access options as the material formats allow. Collections to be included in the Digital Collections will be selected at the discretion of the Jerry Falwell Library and the Archives Department.  Factors that will be considered in choosing materials are the uniqueness, value, rarity, size, relevance to the Archives areas of interest, and the substantiality of the body of materials.  Archive materials do not circulate and do not leave the archive facilities. Any general archive materials may be viewed by customers during the archive hours of operation. Restricted materials may only be viewed with special permissions.

Policy Rationale

The Jerry Falwell Library produces and hosts Liberty University’s Digital Collections, online repositories which contain historical and archival items in support of the academics, scholarship, and research of the Liberty University community as well as researchers in general. This policy describes the rationales and procedures.

Definition of Glossary Terms

ContentDM: ContentDM is a digital asset management software package that is used by libraries to provide access to digital versions of primary source materials. ContentDM provides a means of making a wide variety of content preserved and available online including images, journals, books, audio, video files, maps, and newspapers.

Digital Collections: Archival materials made available online for research, teaching and scholarship at Liberty University and to the public. This is any primary source that is obtained for historical preservation.

Outside Entity: Any organizations that are not part of the Jerry Falwell Library.

Procedural Information

Procedures

1. Collection Development

1.1 Collecting Areas

1.1.1. Liberty University

1.1.2. Thomas Road Baptist Church

1.1.3. Falwell Ministries

1.1.4. Moral Majority

1.1.5. Affiliated Organizations (such as Liberty Christian Academy)

1.2 Methods

The archive is to collect institutional records and evaluate gifted materials on the basis of the collection policy. The Archivist will make the final decision on which materials are retained. Materials that do not fit the collection policy may be deaccessioned.

2. Access of Physical Materials
Archive staff will assist customers in the use of general archive materials by making them available in the archive reading room. Customers must get written permission and approval from the Archivist in order to view restricted materials.

3. Digital Collections
Collections are organized by the creating entity and should be made up of a substantial number of digital objects and their associated metadata.

The library and the Archives department are not responsible for digitizing any materials provided by outside entities. The library and the Archives have scanners that can be used by the general public, and Archives personnel are available to give advice on scanning settings and digital formats. See Appendix A.

If a collection from an outside entity is being hosted in Digital Collections, the library expects that they will have a sufficient level of metadata and description for the collections and for the individual items. The archivist is available to consult with collection managers on acceptable levels of description.

Materials to be included in the Digital Collections should fit in with the Rights Statement of the Archives. See Appendix B.

The Jerry Falwell Library will periodically review Digital Collections for content and description quality. If collections or items do not meet the standards of the Library, the archivist will contact the collection managers concerning required improvements. Collections that consistently do not meet the standard of the Jerry Falwell Library may be removed at the discretion of the archivist and a file of the contents and metadata will be returned to the collection manager.


APPENDIX A

Type of Item

File Format

Image Resolution (PPI)

Bit Depth

Color

Manuscripts and other rare materials

TIFF or PDF

300

24

Color

Maps

TIFF

300

24

Color

Posters and oversized items

TIFF

300

24

Color

Newspapers and articles

TIFF

300

24

Color

Graphic arts prints

TIFF

300

24

Color

Microfilm

TIFF

300

24

Color

Drawings

TIFF

300

24

Color

X-Ray Film (radiographs)

TIFF

400

16

Color

Photographs

TIFF

600

24

Color

Ordinary print text (no images)

TIFF or PDF

300

24

Color

Photographic transparencies (35mm to 4"x5")

TIFF

4000

16

Color

Photographic transparencies (larger than 4"x5")

TIFF

4000

16

Color

Photographic negatives (35mm to 4"x5")

TIFF

4000

16

Color

Photographic negatives (larger than 4"x5")

TIFF

4000

16

Color


APPENDIX B

Rights statement The Jerry Falwell Library provides digital access to the Archives and Special Collections for educational and research/scholarly purposes. Items may be downloaded and printed by individuals for personal use, research, or teaching purposes, or other ‘fair use’ as defined by U.S. Copyright Law.

When citing materials from the Archives and Special Collections, please credit the Jerry Falwell Library, Lynchburg, Virginia. For a written statement of use, or for questions, please call the External Communications Office at (434) 592-4955. Items owned by the Jerry Falwell Library and digitized at liberty.edu/contentdm are protected by copyright and/or related rights.

The Jerry Falwell Library may or may not own the rights for some of the material found in the digital archive. It is the user’s obligation to determine and satisfy copyright or other use restrictions when publishing or distributing material to which the Jerry Falwell Library does not own the rights.

Concerns about copyright ownership should be addressed to the Archives Department at archives@liberty.edu.

Sanctions

None specified

Exceptions

None