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Home: Institutional Effectiveness
Section: Registrar's Office
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POLICY DEVELOPMENT

Issuing Office:

Registrar’s Office        

Policy Author:

Luke Gentala

Contributing Offices:

Enter Contributing Offices here.

Affected Parties:

All student populations

Location where Existing Policy can be Viewed:

Registrar’s webpage: http://www.liberty.edu/index.cfm?PID=21298

Complete Wording of New or Revised Policy:

A student is enrolled when he/she is registered for a course and has attended the course and/or completed academic work for the course after its start date.  For enrollment verification purposes, a student’s time status (Ex: full-time, part-time, etc) does not change when that student withdraws from a class, unless the student has been withdrawn from all of his or her courses.  When a student has withdrawn from all in-progress courses, this constitutes a ceasing of enrollment. 

Liberty University does not charge additional fees for student identity verification.

Full-time Enrollment

Undergraduate: 12 credit hours 
Graduate: 9 credit hours 
Doctoral: 6 credit hours

Half-time Enrollment

Undergraduate/Graduate: 6 credit hours 
Doctoral: 3 credit hours

Deferment Related Requests

Lender policy requires students to be enrolled at least half-time in order to qualify for deferment.

To lenders, the term “enrolled” refers to being actively involved in coursework. If a student only takes classes during one 8-week sub-term, the student’s loans will be taken out of deferment as soon as those classes end. For example: if a student enrolls for the spring B-term (first 8-weeks), the student’s loans will remain in deferment from January to March, but will be taken out of deferment the day after spring B-term classes end.

Liberty utilizes the National Clearinghouse update to inform lenders of student enrollment. This process takes up to 6 weeks to fully update. If necessary, in order to expedite the verification process a student may request a verification letter to be sent to the student’s lenders by clicking the link below, titled “Student Enrollment Verification Request.” This will prompt the student to log in using the student’s liberty email address as the username. Once the form is filled out online, a verification letter will be processed for the student within 48 hours.

The Registrar’s Office is unable to send verification of current enrollment to a student’s lender until the add/drop period passes, but the student may submit the request once the student has registered for the upcoming term. The Registrar’s Office will hold the request and send the letter to the student’s lender(s) after the add/drop period. For online students, letters will be sent the day after classes begin. For resident students, letters will be sent the Monday of the second week of classes.

Insurance Related Requests

Students above age 18 are required to be enrolled full-time in order to remain on parent/guardian insurance plans. If a verification letter is needed for insurance purposes, please submit a request via the request link on the Registrar’s Office webpage.

Student Enrollment Verification form
This form is an online form, it cannot be downloaded.  It must be filled out and submitted electronically. 

Forms

If a student has a verification or deferment form that must be filled out and signed by the Registrar, the student may submit it to the Registrar’s office in person, mail, scan and email, or fax it to the Registrar’s office. Please provide a recipients address, fax number, or email address with your form(s).

Registrar's Office
1971 University Boulevard
MSC Box 710177
Lynchburg, VA 24515

Fax:  434-582-2187

Email: enrollmentverification@liberty.edu

Canadian Students

Please send the Program Information and Certificate of Eligibility (Canadian Student Loan Agreement) forms to the Registrar's Office for review of accurately verifying a student’s enrollment dates. If the enrollment dates are inaccurate, it can delay provincial aid by 6 to 8 weeks. For questions, please email enrollmentverification@liberty.edu.

Policy Rationale:

Definition of enrollment policy needed in Policy Directory

SACS Criteria:

3.4.5

Other Regulatory Criteria:

Enter Other Regulatory Criteria here.

Definition of Glossary Terms:

Enter Definition of Terms here.

Policy Keywords:

Enrollment Status, full-time, part-time, withdraw, deferment, insurance

Implementation Description:

Enter Implementation Description here.

PROCEDURES FOR IMPLEMENTATION AND REVIEW

Policy Administrators:

University Registrar, Senior Associate Registrar

Policy Review Cycle:

Every five years or as needed

Procedures:

Enter Procedures here.

Sanctions:

Enter Sanctions here.

Exceptions:

Enter Exceptions here.

Other Policy Link Locations:

Enter Policy Link Locations here.

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University Policy Template

Policy Name:

Enrollment Verification

Submission Date:

12/11/2015

Policy Area:

University-wide

☐ Unit-specific

 

Applies To:

Resident

Online

☒ Both

 

Action Being Taken:

Revision

New Policy

☒ Migration

Discontinue

Permission Level:

☒ Public

☐ Student

☐ Staff

☐ Admin

 

POLICY DEVELOPMENT

Issuing Office:

Registrar’s Office        

Policy Author:

Luke Gentala

Contributing Offices:

Enter Contributing Offices here.

Affected Parties:

All student populations

Location where Existing Policy can be Viewed:

Registrar’s webpage: http://www.liberty.edu/index.cfm?PID=21298

Complete Wording of New or Revised Policy:

hideinpdf

Excerpt Include
Policy Directory Home
Policy Directory Home
nopaneltrue



Panel
borderColorwhite
bgColor#DADADA

Enrollment Verification



Enter Other Regulatory Criteria here

.

Definition of Glossary Terms

:Enter Final Policy Number here.

None specified

Panel
borderColorwhite
titleColorwhite
titleBGColor#071023
titlePolicy Information

Issuing Office

Registrar's Office

Affected Parties

Students

Policy Language

A student is enrolled when he/she is registered for a course and has attended the course and/or completed academic work for the course after its start date.  For enrollment verification purposes, a student’s time status (Ex: full-time, part-time, etc) does not change when that student withdraws from a class, unless the student has been withdrawn from all of his or her courses.  When a student has withdrawn from all in-progress courses, this constitutes a ceasing of enrollment. 

Liberty University does not charge additional fees for student identity verification.

Full-time Enrollment

Undergraduate: 12 credit hours 
Graduate: 9 credit hours 
Doctoral: 6 credit hours

Half-time Enrollment

Undergraduate/Graduate: 6 credit hours 
Doctoral: 3 credit hours

Deferment Related Requests

Lender policy requires students to be enrolled at least half-time in order to qualify for deferment.

To lenders, the term “enrolled” refers to being actively involved in coursework. If a student only takes classes during one 8-week sub-term, the student’s loans will be taken out of deferment as soon as those classes end. For example: if a student enrolls for the spring B-term (first 8-weeks), the student’s loans will remain in deferment from January to March, but will be taken out of deferment the day after spring B-term classes end.

Liberty utilizes the National Clearinghouse update to inform lenders of student enrollment. This process takes up to 6 weeks to fully update. If necessary, in order to expedite the verification process a student may request a verification letter to be sent to the student’s lenders by clicking the link below, titled “Student Enrollment Verification Request.” This will prompt the student to log in using the student’s liberty email address as the username. Once the form is filled out online, a verification letter will be processed for the student within 48 hours.

The Registrar’s Office is unable to send verification of current enrollment to a student’s lender until the add/drop period passes, but the student may submit the request once the student has registered for the upcoming term. The Registrar’s Office will hold the request and send the letter to the student’s lender(s) after the add/drop period. For online students, letters will be sent the day after classes begin. For resident students, letters will be sent the Monday of the second week of classes.


Insurance Related Requests

Students above age 18 are required to be enrolled full-time in order to remain on parent/guardian insurance plans. If a verification letter is needed for insurance purposes, please submit a request via the request link on the Registrar’s Office webpage.

Student Enrollment Verification form
This form is an online form, it cannot be downloaded.  It must be filled out and submitted electronically. 


Forms

If a student has a verification or deferment form that must be filled out and signed by the Registrar, the student may submit it to the Registrar’s office in person, mail, scan and email, or fax it to the Registrar’s office. Please provide a recipients address, fax number, or email address with your form(s).

Registrar's Office
1971 University Boulevard
MSC Box 710177
Lynchburg, VA 24515

Fax:  434-582-2187

Email: enrollmentverification@liberty.edu


Canadian Students

Please send the Program Information and Certificate of Eligibility (Canadian Student Loan Agreement) forms to the Registrar's Office for review of accurately verifying a student’s enrollment dates. If the enrollment dates are inaccurate, it can delay provincial aid by 6 to 8 weeks. For questions, please email enrollmentverification@liberty.edu.

Policy Rationale

:

Definition of enrollment policy needed in Policy Directory

SACS Criteria:

3.4.5

Other Regulatory Criteria:

Enter Definition of Terms here.

Policy Keywords:

Enrollment Status, full-time, part-time, withdraw, deferment, insurance

Implementation Description:

Enter Implementation Description here.

PROCEDURES FOR IMPLEMENTATION AND REVIEW

Policy Administrators:

University Registrar, Senior Associate Registrar

Policy Review Cycle:

Every five years or as needed

Procedures:

Enter Procedures here.

Sanctions:

Enter Sanctions here.

Exceptions:

Enter Exceptions here.

Other Policy Link Locations:

Enter Policy Link Locations here.

POLICY APPROVAL (Official Approver Use Only)

Need for Legal Counsel Review?

Yes         ☒ No

Approved By:

Luke Gentala

Approval Date:

12/16/2015

Implementation Date:

 

Final Policy Number:



Panel
borderColorwhite
titleColorwhite
titleBGColor#071023
titleProcedural Information

Procedures

None specified

Sanctions

None specified

Exceptions

None

Date of Last Review

6/10/2020