Jerry Falwell Library
This policy applies to staff of the Liberty University Archives.
The purpose of the Liberty University Archives is to preserve the history of Liberty University, Thomas Road Baptist Church, Jerry Falwell ministries, Moral Majority, and other affiliated organizations. This is done by gathering records of enduring value, organizing and preserving these research materials by employing appropriate and adequate methods and technologies, and making these materials available to scholars and other interested parties via either traditional or electronic access options as the material formats allow. Collections to be included in the Digital Collections will be selected at the discretion of the Jerry Falwell Library and the Archives Department. Factors that will be considered in choosing materials are the uniqueness, value, rarity, size, relevance to the Archives areas of interest, and the substantiality of the body of materials. Archive materials do not circulate and do not leave the archive facilities. Any general archive materials may be viewed by customers during the archive hours of operation. Restricted materials may only be viewed with special permissions.
The Jerry Falwell Library produces and hosts Liberty University’s Digital Collections, online repositories which contain historical and archival items in support of the academics, scholarship, and research of the Liberty University community as well as researchers in general. This policy describes the rationales and procedures.
Definition of Glossary Terms
ContentDM: ContentDM is a digital asset management software package that is used by libraries to provide access to digital versions of primary source materials. ContentDM provides a means of making a wide variety of content preserved and available online including images, journals, books, audio, video files, maps, and newspapers.
Digital Collections: Archival materials made available online for research, teaching and scholarship at Liberty University and to the public. This is any primary source that is obtained for historical preservation.
Outside Entity: Any organizations that are not part of the Jerry Falwell Library.
1. Collection Development
1.1 Collecting Areas
1.1.1. Liberty University
1.1.2. Thomas Road Baptist Church
1.1.3. Falwell Ministries
1.1.4. Moral Majority
1.1.5. Affiliated Organizations (such as Liberty Christian Academy)
The archive is to collect institutional records and evaluate gifted materials on the basis of the collection policy. The Archivist will make the final decision on which materials are retained. Materials that do not fit the collection policy may be deaccessioned.
2. Access of Physical Materials
3. Digital Collections
The library and the Archives department are not responsible for digitizing any materials provided by outside entities. The library and the Archives have scanners that can be used by the general public, and Archives personnel are available to give advice on scanning settings and digital formats. See Appendix A.
If a collection from an outside entity is being hosted in Digital Collections, the library expects that they will have a sufficient level of metadata and description for the collections and for the individual items. The archivist is available to consult with collection managers on acceptable levels of description.
Materials to be included in the Digital Collections should fit in with the Rights Statement of the Archives. See Appendix B.
The Jerry Falwell Library will periodically review Digital Collections for content and description quality. If collections or items do not meet the standards of the Library, the archivist will contact the collection managers concerning required improvements. Collections that consistently do not meet the standard of the Jerry Falwell Library may be removed at the discretion of the archivist and a file of the contents and metadata will be returned to the collection manager.