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Digital Collections Policy

Issuing Office:

Procedures

Sanctions

Exceptions

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titlePolicy Information

Issuing Office

Affected Parties

Policy Language

Policy Rationale

Definition of Glossary Terms

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Digital Collections Policy

POLICY DEVELOPMENT

Policy Name:Digital Collections Policy

Jerry Falwell Library

Policy Author:

Barbara Potts

Affected Parties

:

Jerry Falwell Library, Archives, Scholarly Communications, faculty, staff and customers

Location where Existing Policy can be Viewed:

Complete Wording of New or Revised Policy:

Digital Collections Policy

Reason for the Policy:

The Jerry Falwell Library produces and hosts Liberty University’s Digital Collections, online repositories which contain historical and archival items in support of the academics, scholarship, and research of the Liberty University community as well as researchers in general. This policy describes the collection development rationale and procedures.

 

Policy Statement:

The

Policy Language

The purpose of the Liberty University Archives is to preserve the history of Liberty University, Thomas Road Baptist Church, Jerry Falwell ministries, Sunday School materials and Baptist traditions in general.

 

This is done by gathering records of enduring value, organizing and preserving these research materials by employing appropriate and adequate methods and technologies, and making these materials available to scholars and other interested parties via either traditional or electronic access options as the material formats allow.

 

Collections to be included in the Digital Collections will be selected at the discretion of the Jerry Falwell Library and the Archives Department.

 

Factors that will be considered in choosing materials are the uniqueness, value, rarity, size, relevance to the Archives areas of interest, and the substantiality of the body of materials.

Procedures:

Collections are organized by the creating entity and should be made up of a substantial number of digital objects and their associated metadata.

 

The library and the Archives department are not responsible for digitizing any materials provided by outside entities.  The library and the Archives have scanners that can be used by the general public, and Archives personnel are available to give advice on scanning settings and digital formats.  See Appendix A.

 

If a collection from an outside entity is being hosted in Digital Collections, the library expects that they will have a sufficient level of metadata and description for the collections and for the individual items.  The archivist is available to consult with collection managers on acceptable levels of description.

 

Materials to be included in the Digital Collections should fit in with the Rights Statement of the Archives.  See Appendix B.

 

The Jerry Falwell Library will periodically review Digital Collections for content and description quality.  If collections or items do not meet the standards of the Library, the archivist will contact the collection managers concerning required improvements.  Collections that consistently do not meet the standard of the Jerry Falwell Library may be removed at the discretion of the archivist and a file of the contents and metadata will be returned to the collection manager.

-------------------------------------------------------------------------------------------

Appendix A.

Type of Item

File Format

Image Resolution (PPI)

Bit Depth

Color

Manuscripts and other rare materials

TIFF or PDF

300

24

Color

Maps

TIFF

300

24

Color

Posters and oversized items

TIFF

300

24

Color

Newspapers and articles

TIFF

300

24

Color

Graphic arts prints

TIFF

300

24

Color

Microfilm

TIFF

300

24

Color

Drawings

TIFF

300

24

Color

X-Ray Film (radiographs)

TIFF

400

16

Color

Photographs

TIFF

600

24

Color

Ordinary print text (no images)

TIFF or PDF

300

24

Color

Photographic transparencies (35mm to 4"x5")

TIFF

4000

16

Color

Photographic transparencies (larger than 4"x5")

TIFF

4000

16

Color

Photographic negatives (35mm to 4"x5")

TIFF

4000

16

Color

Photographic negatives (larger than 4"x5")

TIFF

4000

16

Color

Appendix B.

Rights statement

The Jerry Falwell Library provides digital access to the Archives and Special Collections for educational and research/scholarly purposes. Items may be downloaded and printed by individuals for personal use, research, or teaching purposes, or other ‘fair use’ as defined by U.S. Copyright Law.

When publishing or reproducing materials from the Archives and Special Collections, please credit the Jerry Falwell Library, Lynchburg, Virginia. For a written statement of use, or for questions, please call the External Communications Office at (434) 592-4955.

Items owned by the Jerry Falwell Library and digitized at liberty.edu/contentdm are protected by copyright and/or related rights.

The Jerry Falwell Library may or may not own the rights for some of the material found in the digital archive. It is the user’s obligation to determine and satisfy copyright or other use restrictions when publishing or distributing material to which the Jerry Falwell Library does not own the rights.

Concerns about copyright ownership should be addressed to the Scholarly Communications Department at scholarlycommunication@liberty.edu.

Policy Rationale:The JFL includes Archives, Digital Collections and Scholarly Communications.  Digital Collections hosts the online repositories which contain our historical/archival items.  It is important to maintain quality and consistency as it represents Liberty University.Definition of Glossary Terms:Digital Collections: 

Policy Rationale

The Jerry Falwell Library produces and hosts Liberty University’s Digital Collections, online repositories which contain historical and archival items in support of the academics, scholarship, and research of the Liberty University community as well as researchers in general. This policy describes the collection development rationale and procedures.

Definition of Glossary Terms

Digital Collections: Archival materials made available online for research, teaching and scholarship at Liberty University and to the public.

 

This is any primary source that is obtained for historical preservation.

ContentDM:

 

ContentDM is a digital asset management software package that is used by libraries to provide access to digital versions of primary source materials.

 

ContentDM provides a means of making a wide variety of content preserved and available online including images, journals, books, audio, video files, maps, and newspapers.

Policy Keywords:Digital Collection and ArchivesImplementation Description:This policy will guide the hosting of our online Digital Collections. Page properties
hiddentrue

University Policy Template

Policy Name:

Digital Collections Policy

Submission Date:

July 13th, 2017

Policy Area:

University-wide

Unit-specific

 

Applies To:

Resident

Online

Both

 

Action Being Taken:

Revision

New Policy

Migration

Discontinue

Permission Level:

Public

Student

Staff

Admin

 

POLICY DEVELOPMENT

Issuing Office:

Jerry Falwell Library

Policy Author:

Barbara Potts

Contributing Offices:

Enter Contributing Offices here.

Affected Parties:

Jerry Falwell Library, Archives, Scholarly Communications, faculty, staff and customers

Location where Existing Policy can be Viewed:

Complete Wording of New or Revised Policy:

Digital Collections Policy

Reason for the Policy:

The Jerry Falwell Library produces and hosts Liberty University’s Digital Collections, online repositories which contain historical and archival items in support of the academics, scholarship, and research of the Liberty University community as well as researchers in general. This policy describes the collection development rationale and procedures.

 

Policy Statement:

The purpose of the Liberty University Archives is to preserve the history of Liberty University, Thomas Road Baptist Church, Jerry Falwell ministries, Sunday School materials and Baptist traditions in general.  This is done by gathering records of enduring value, organizing and preserving these research materials by employing appropriate and adequate methods and technologies, and making these materials available to scholars and other interested parties via either traditional or electronic access options as the material formats allow. 

Collections to be included in the Digital Collections will be selected at the discretion of the Jerry Falwell Library and the Archives Department.  Factors that will be considered in choosing materials are the uniqueness, value, rarity, size, relevance to the Archives areas of interest, and the substantiality of the body of materials.

Procedures:
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titleProcedural Information

Procedures

Collections are organized by the creating entity and should be made up of a substantial number of digital objects and their associated metadata.

 

The library and the Archives department are not responsible for digitizing any materials provided by outside entities.

 

The library and the Archives have scanners that can be used by the general public, and Archives personnel are available to give advice on scanning settings and digital formats.

 

See Appendix A.

 

If a collection from an outside entity is being hosted in Digital Collections, the library expects that they will have a sufficient level of metadata and description for the collections and for the individual items.

 

The archivist is available to consult with collection managers on acceptable levels of description.

 

Materials to be included in the Digital Collections should fit in with the Rights Statement of the Archives.

 

See Appendix B.

 

The Jerry Falwell Library will periodically review Digital Collections for content and description quality.

 

If collections or items do not meet the standards of the Library, the archivist will contact the collection managers concerning required improvements.

 

Collections that consistently do not meet the standard of the Jerry Falwell Library may be removed at the discretion of the archivist and a file of the contents and metadata will be returned to the collection manager.

-------------------------------------------------------------------------------------------------------------------

Policy Keywords:

Digital Collection and Archives

Implementation Description:

This policy will guide the hosting of our online Digital Collections.

PROCEDURES FOR IMPLEMENTATION AND REVIEW

Policy Administrators:

Enter Policy Administrators here.

Policy Review Cycle:

Enter Policy Review Cycle here.

Procedures:

Enter Procedures here.


Appendix A.






Type of Item

File Format

Image Resolution (PPI)

Bit Depth

Color

Manuscripts and other rare materials

TIFF or PDF

300

24

Color

Maps

TIFF

300

24

Color

Posters and oversized items

TIFF

300

24

Color

Newspapers and articles

TIFF

300

24

Color

Graphic arts prints

TIFF

300

24

Color

Microfilm

TIFF

300

24

Color

Drawings

TIFF

300

24

Color

X-Ray Film (radiographs)

TIFF

400

16

Color

Photographs

TIFF

600

24

Color

Ordinary print text (no images)

TIFF or PDF

300

24

Color

Photographic transparencies (35mm to 4"x5")

TIFF

4000

16

Color

Photographic transparencies (larger than 4"x5")

TIFF

4000

16

Color

Photographic negatives (35mm to 4"x5")

TIFF

4000

16

Color

Photographic negatives (larger than 4"x5")

TIFF

4000

16

Color


Appendix B.

Rights statement

The Jerry Falwell Library provides digital access to the Archives and Special Collections for educational and research/scholarly purposes. Items may be downloaded and printed by individuals for personal use, research, or teaching purposes, or other ‘fair use’ as defined by U.S. Copyright Law.

When publishing or reproducing materials from the Archives and Special Collections, please credit the Jerry Falwell Library, Lynchburg, Virginia. For a written statement of use, or for questions, please call the External Communications Office at (434) 592-4955.

Items owned by the Jerry Falwell Library and digitized at liberty.edu/contentdm are protected by copyright and/or related rights.

The Jerry Falwell Library may or may not own the rights for some of the material found in the digital archive. It is the user’s obligation to determine and satisfy copyright or other use restrictions when publishing or distributing material to which the Jerry Falwell Library does not own the rights.

Concerns about copyright ownership should be addressed to the Scholarly Communications Department at scholarlycommunication@liberty.edu.

Policy Rationale:

The JFL includes Archives, Digital Collections and Scholarly Communications.  Digital Collections hosts the online repositories which contain our historical/archival items.  It is important to maintain quality and consistency as it represents Liberty University.

 

SACS Criteria:

Enter SACS Criteria here.

Other Regulatory Criteria:

Enter Other Regulatory Criteria here.

Definition of Glossary Terms:

Digital Collections:  Archival materials made available online for research, teaching and scholarship at Liberty University and to the public.  This is any primary source that is obtained for historical preservation.

ContentDM:  ContentDM is a digital asset management software package that is used by libraries to provide access to digital versions of primary source materials.  ContentDM provides a means of making a wide variety of content preserved and available online including images, journals, books, audio, video files, maps, and newspapers.

Sanctions

: Enter Sanctions here.

None specified

Exceptions

:

POLICY APPROVAL (Official Approver Use Only)

Need for Legal Counsel Review?

Yes         ☐ No

Approved By:

Enter Policy Approver here.

Approval Date:

Enter Policy Approval Date here.

Implementation Date:

Enter Policy Implementation Date here.

Final Policy Number:

Enter Final Policy Number here.

Enter Exceptions here.

Other Policy Link Locations:

Enter Policy Link Locations here.

None