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Home: Institutional Effectiveness
Section: Registrar's Office
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pageInstitutional Effectiveness Documentation

POLICY DEVELOPMENT

Issuing Office:

Registrar

Policy Author:

Helene Vance

Contributing Offices:

Enter Contributing Offices here.

Affected Parties:

Enter Affected Parties here.

Location where Existing Policy can be Viewed:

http://tinyurl.com/k2ej55u (RO UG0019) and http://tinyurl.com/leddjsj (RO UG0077)

Complete Wording of New or Revised Policy:

Students who are unable to complete coursework by the last day of class due to unavoidable circumstances such as personal illness/injury or family emergencies may appeal to their instructor for a temporary course grade of “I” (Incomplete).

Policy Rationale:

To account for extenuating circumstances, to provide an opportunity for students to receive credit for coursework completed in spite of an interruption in course progress, and to ensure that students understand the expectation set forth by the University when students are unable to complete coursework by the last day of the class.

SACS Criteria:

Enter SACS Criteria here.

Other Regulatory Criteria:

Enter Other Regulatory Criteria here.

Definition of Glossary Terms:

Enter Definition of Terms here.

Policy Keywords:

Enter Policy Keywords here.

Implementation Description:

Enter Implementation Description here.

PROCEDURES FOR IMPLEMENTATION AND REVIEW

Policy Administrators:

Enter Policy Administrators here.

Policy Review Cycle:

Every 4 years

Procedures:

The authority for the decision to grant an incomplete completely lies with the instructor. Denial of the request for an incomplete may include, but is not limited to, the student’s inability to earn a passing grade with completion of the remaining requirements, as well as an insufficient reason for the request. Students must initiate the request for an incomplete directly to the instructor by the last day of class (before the final exam period for residential classes). The instructor will establish a new deadline for the completion of the remaining coursework, based on the circumstances. The instructor may grant up to two weeks beyond the last day of the term (or sub-term for Liberty University Online courses) for non-medical circumstances and up to four weeks beyond the last day of the term (or sub-term for Liberty University Online courses) for personal medical circumstances. For extreme personal medical circumstances, a maximum of eight weeks for Liberty University Online courses and 16 weeks for residential courses may be given as long as sufficient medical documentation (from a medical professional) is presented along with the request. However, while the decision to grant an extended incomplete remains with the instructor, the request and medical documentation needs to be submitted to the Registrar’s Office. The instructor will be responsible to communicate the remaining requirements, as well as the extended deadline, to the student. The instructor will post a final grade within two weeks from the deadline established for the incomplete. If a final grade is not posted within two weeks of the deadline, a grade of “F” will be posted by the registrar’s office. A grade of “I” may not be changed to a withdrawal. The GPA is unaffected by the incomplete until a final grade is posted after the deadline. However, grades of “I” will count as hours attempted and not completed, and will negatively affect a student’s Satisfactory Academic Progress (SAP).

Sanctions:

Enter Sanctions here.

Exceptions:

Enter Exceptions here.

Other Policy Link Locations:

N/A

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University Policy Template

Policy Name:

Incompletes - UG

Submission Date:

04/28/2017

Policy Area:

University-wide

☐ Unit-specific

 

Applies To:

Resident

Online

☒ Both

 

Action Being Taken:

Revision

New Policy

☐ Migration

Discontinue

Permission Level:

☐ Public

☐ Student

☐ Staff

☐ Admin

 

POLICY DEVELOPMENT

Issuing Office:

Registrar

Policy Author:

Helene Vance

Contributing Offices:

Enter Contributing Offices here.

Affected Parties:

Enter Affected Parties here.

Location where Existing Policy can be Viewed:

http://tinyurl.com/k2ej55u (RO UG0019) and http://tinyurl.com/leddjsj (RO UG0077)

Complete Wording of New or Revised Policy:

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Excerpt Include
Policy Directory Home
Policy Directory Home
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Incompletes UG



Definition of Glossary Terms

:Procedures:

None specified

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titlePolicy Information

Issuing Office

Registrar's Office

Affected Parties

Students

Policy Language

Students who are unable to complete coursework by the last day of class due to unavoidable circumstances such as personal illness/injury or family emergencies may appeal to their instructor for a temporary course grade of “I” (Incomplete).

Policy Rationale

:

To account for extenuating circumstances, to provide an opportunity for students to receive credit for coursework completed in spite of an interruption in course progress, and to ensure that students understand the expectation set forth by the University when students are unable to complete coursework by the last day of the class.

SACS Criteria:

Enter SACS Criteria here.

Other Regulatory Criteria:

Enter Other Regulatory Criteria here.

Enter Definition of Terms here.

Policy Keywords:

Enter Policy Keywords here.

Implementation Description:

Enter Implementation Description here.

PROCEDURES FOR IMPLEMENTATION AND REVIEW

Policy Administrators:

Enter Policy Administrators here.

Policy Review Cycle:

Every 4 years



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titleBGColor#071023
titleProcedural Information

Procedures

The authority for the decision to grant an incomplete completely lies with the instructor. Denial of the request for an incomplete may include, but is not limited to, the student’s inability to earn a passing grade with completion of the remaining requirements, as well as an insufficient reason for the request. Students must initiate the request for an incomplete directly to the instructor by the last day of class (before the final exam period for residential classes). The instructor will establish a new deadline for the completion of the remaining coursework, based on the circumstances. The instructor may grant up to two weeks beyond the last day of the term (or sub-term for Liberty University Online courses) for non-medical circumstances and up to four weeks beyond the last day of the term (or sub-term for Liberty University Online courses) for personal medical circumstances. For extreme personal medical circumstances, a maximum of eight weeks for Liberty University Online courses and 16 weeks for residential courses may be given as long as sufficient medical documentation (from a medical professional) is presented along with the request. However, while the decision to grant an extended incomplete remains with the instructor, the request and medical documentation needs to be submitted to the Registrar’s Office. The instructor will be responsible to communicate the remaining requirements, as well as the extended deadline, to the student. The instructor will post a final grade within two weeks from the deadline established for the incomplete. If a final grade is not posted within two weeks of the deadline, a grade of “F” will be posted by the registrar’s office. A grade of “I” may not be changed to a withdrawal. The GPA is unaffected by the incomplete until a final grade is posted after the deadline. However, grades of “I” will count as hours attempted and not completed, and will negatively affect a student’s Satisfactory Academic Progress (SAP).

Sanctions

: Enter Sanctions here.

None specified

Exceptions

:

Enter Exceptions here.

Other Policy Link Locations:

N/A

POLICY APPROVAL (Official Approver Use Only)

Need for Legal Counsel Review?

Yes         ☐ No

Approved By:

Enter Policy Approver here.

Approval Date:

Enter Policy Approval Date here.

Implementation Date:

Enter Policy Implementation Date here.

Final Policy Number:

RO 0019

None