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Home: Institutional Effectiveness
Section: Financial Aid
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POLICY DEVELOPMENT

Policy Name:Enrollment Levels and Types Policy

Issuing Office:

Financial Aid Office

Policy Author:

VP of Student Financial Services

Contributing Offices:

Registrar’s Office, Admissions, Advising, Student Advocate Office, Human Resources

Affected Parties:

Students

Location where Existing Policy can be Viewed:

http://www.liberty.edu/index.cfm?PID=16688

Complete Wording of New or Revised Policy:

Enrollment in Undergraduate and Graduate Courses During the Same Term:

Some students mix undergraduate and graduate courses together in one term.  It is important to understand that only the courses in your current degree program will count towards federal aid eligibility - including federal loans.


EXAMPLE: An undergraduate student enrolls for 9 credit hours of undergraduate courses and 3 credit hours of a graduate course in one term.  This student is eligible for federal aid.  However, this student may be surprised that they are not eligible as a full-time student.  Only the 9 undergraduate credit hours apply to their current degree program.  In this case, they will also not be eligible for Liberty institutional aid or the Virginia Tuition Assistance Grant (VTAG) since both require a minimum of 12 credit hours as an undergraduate student.  Again, the 3 credits of a graduate course are NOT counted toward aid eligibility in this scenario.
Exception: If a graduate student is required to take an undergraduate level prerequisite course in order to complete a graduate course, the prerequisite course will count in determining aid eligibility. 

Availability of General Equivalency Diploma (GED) Classes and Testing
Students looking to obtain a GED should review testing sites and availability at this link.
http://www.doe.virginia.gov/instruction/adulted/ged/


Enrollment Levels


To reach certain levels of enrollment, students must be attending a minimum number of credit hours per semester.

Enrollment Levels – Credit Hours per SemesterLess than Half Time½ Time¾ TimeFull-Time

Willmington School of Bible (LBI) and Undergraduate

Cert., Th.G., A.A., B.A., B.M., B.S., B.S.N


1-56-89-11=>12
Graduate

Masters

J.M., L.L.M., M.A., M.A.C.M., M.A.P.P., M.A.P.S.,M.A.R., M.A.T., M.A.T.S., M.B.A., M.Div., M.Ed., M.F.A., M.P.H., M.R.E., M.S.H.I., M.S.I.S., M.S.I.T., M.S., M.S.N, MAML, Th.M


1-56*7-8=>9

Doctoral/ Juris Doctorate

D.Min., Ed.D., Ed.S., D.N.P., D.W.S., Ph.D., J.D., COM D.O.

1-234-5=>6

*Note: For Veterans Benefits (such as the GI Bill) levels: Please see the VA Training Times & Pay Rates on the Military Affairs web pages.
http://www.liberty.edu/index.cfm?PID=18796
http://www.liberty.edu/administration/militaryaffairs/index.cfm?PID=9497


GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at http://www.benefits.va.gov/gibill


Continuing Education Policy


Continuing Education may be combined with federal, state and other institutional aid.  This combination may not exceed the student’s total charges for tuition and fees. 


Liberty University Continuing Education and Dependent Grant in Aid educational benefits are not eligible for use in the online Doctor of Business Administration (DBA) program, COM Doctor of Osteopathy, School of Law Juris Doctor, undergraduate or graduate certificate programs, or the online Graduate of Theology (ThG) program.

Policy Rationale:

This policy is in place to ensure proper awarding and distribution of federal, state, and institutional aid.

SACS Criteria:

The Principles of Accreditation: Federal Requirements – 4.7

Other Regulatory Criteria:

U.S. Department of Education, SCHEV

Definition of Glossary Terms:

Title IV - The portion of the Higher Education Act (see HEA) that includes most of the federal financial aid programs.
Financial Aid Satisfactory Academic Progress: Students must meet Financial Aid Satisfactory Academic Progress (SAP) requirements to receive federal Title IV aid that includes the Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), Federal Work Study, Federal TEACH Grant, and Federal Direct Education Loans (Stafford, Parent PLUS, and Grad PLUS).  Liberty University also applies the SAP requirements to monitor eligibility for all institutional aid.  The Virginia Commonwealth programs are administered under the guidelines from the State Council of Higher Education for Virginia (SCHEV).
Half-time: A student who is carrying an academic workload that is considered at least one-half the workload of a full-time student (as determined by the school).

Policy Keywords:

Enrollment, SAP

Implementation Description:

Implementation of enrollment and eligibility policies are completed through system checks in Banner, reporting, and audits as required by the U.S. Department of Education and SCHEV.

PROCEDURES FOR IMPLEMENTATION AND REVIEW

Policy Administrators:

Financial Aid, Registrar’s Office

Policy Review Cycle:

Annual

Procedures:

Each policy and guideline is managed through reporting and internal system checks through Banner.

Sanctions:

Factors which could lead to a recalculation of financial aid and ultimately lead to a change, reduction, or elimination of federal, state, institutional and/or any other types of financial aid eligibility:


  • Not attending, dropping, or withdrawing from courses and/or sub-terms you are registered to attend
  • Completely withdrawing from the University
  • Failing to properly withdraw from the University
  • Enrolling in courses that do not apply to your degree completion plan
  • Failing to maintain Financial Aid satisfactory academic progress
  • Providing incomplete or inaccurate information during the application process
  • Receiving additional sources of aid (such as outside grants or private loans)
  • Receiving aid above the amount of tuition (which may lower Liberty University scholarships)
  • Changing enrollment level (some scholarships require full-time enrollment; loans require half-time enrollment)
  • Changing grade level or academic programs (For example, some majors are not eligible for the Virginia Tuition Assistance Grant)
  • Changing between Resident and Liberty University Online student status, and vice versa
  • Defaulting on a student loan or having an unresolved federal grant overpayment
  • Providing false or misleading information
  • Receiving federal aid for the same academic year at another institution
  • Repeating a course for which you already received a passing grade more than once
  • Awards that cover the majority of direct costs (i.e. DGIA, Continuing Education, Private School Affiliation Scholarships, etc.) do not allow for stacking with other Liberty University aid sources such as the Liberty Champion or Liberty Book Dollars.

Exceptions:

Exceptions and Further considerations:

  • Federal Pell Grants are excluded from th calculation for resident students only.  If all other grants and scholarships equal the total charges for tuition and fees, Federal Pell Grants may be refundable.
  • If total federal and state grants exceed tuition and fee charges for a Liberty University Online Student, Continuing Education will be reduced or eliminated from the student’s aid package.
  • VTAG funds are non-refundable once students’ total charges are covered.
  • Continuing Education not available to students who have an unresolved defaulted loan in their loan history.

Other Policy Link Locations:

http://www.liberty.edu/index.cfm?PID=21324




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