2018-19 Financial Aid Withdrawal Policy
Any student taking classes in more than one sub-term who withdraws from all active courses he or she is currently attending will be considered as withdrawn unless Liberty University obtains a written confirmation from the student stating they will be attending a later sub-term in the same semester at the time of the withdrawal request. This will affect all students even if they are already enrolled in a later sub-term. Unless Liberty University obtains the written confirmation from the student at the time of withdrawal, all future classes will be dropped for that student.
The withdrawal date, in accordance with federal guidelines, is recognized as the date the student notifies Liberty University of the intent to withdraw, either in writing or orally. If the student leaves without notification, the last date of attendance will be documented as the withdrawal date.
Please note that most Liberty University institutional aid will be prorated according to the same schedule as Title IV federal student aid. Because of these provisions, be aware that having enough financial aid to cover your charges at the beginning of the semester does not ensure that your financial aid will completely cover your charges at the time of withdrawal.
If a student would like to rescind a withdrawal and regain financial aid eligibility for courses in progress of being withdrawn, that student must submit a request in writing. The reinstatement of financial aid eligibility will be contingent upon the student being granted a return to the same courses from which the student originally withdrew. If the student subsequently withdraws after rescinding an intent to withdraw, the withdrawal date is the date the student first provided notification to the school or began the school’s withdrawal process. This will affect the amount of aid that is returned to its source.
There are three types of withdrawals from Liberty University: academic, administrative, and medical. The charges are prorated in all withdrawal types. Academic and administrative differ from medical in that medical is calculated on a weekly basis. However, keep in mind that all withdrawals will have the same aid calculation regardless of type.
The following Tuition and Fees (Withdrawal/Refund) policies listed below are maintained by the Office of Student Accounts, and are subject to change.
Resident Student Withdrawals Resident Students should refer to the Registrar Office’s Adding and Dropping Courses-Resident policy for information pertaining to the course add/drop process and the Withdrawing from Courses- Resident policy regarding the course withdrawal process.
Attendance Policy Students are required to attend classes during the first week of classes. Attending is defined as completing an academically-related activity which include, but is not limited to… “physically attending a class where there is an opportunity for direct interaction between the instructor and students; submitting an academic assignment; taking an exam, an interactive tutorial or computer-assisted instruction; attending a study group that is assigned by the school; participating in an online discussion about academic matters and initiating contact with a faculty member to ask a question about the academic subject studied in the course”. Students are expected to submit tests and course work throughout the term and/or sub-term. Students who begin attendance, but then cease progressing toward the completion of the course will be assigned a grade of "FN." If the student receives all FN's in a sub-term, the student will be subject to the Unofficial Withdrawal Procedure which includes the reduction and/or return of all financial aid. If a student officially withdraws, calculations are based on enrollment periods, not coursework completed. Please refer to the 2018-19 Academic Calendar for the deadlines to withdrawal from residential courses each term.
Resident students are considered withdrawn from the University if they withdraw from all courses for the semester.
Any resident student who withdraws from the University and completes the official withdrawal procedure may receive a refund of tuition and fees as follows:
If a student checks into the residence hall, and then withdraws or is allowed to move off campus during the first three weeks of the semester, the residence hall fee will be charged accordingly at a weekly rate. There will be no rebate for the room portion of the residence hall fee after the first three weeks; however, the meals portion will be rebated at a flat rate, regardless of room location. New and transfer students who attend orientation, live in the residence hall prior to the first week of classes, and who then withdraw at any time during that week will be charged accordingly for that time. Please check with Student Accounts for the exact amount which will be charged to one’s student account. (https://www.liberty.edu/media/1219/OnCampus_Contract.pdf)
The dining plan may be rebated at a flat rate based on the date of withdrawal. The $200 flames cash allocation of the dining plan will not be refunded. Students that have not used the flames cash portion can contact ID & Campus Services to discuss the unused balance.
Students must check with the Office of Residence Life if considering moving off campus or withdrawing prior to the end of the academic year after completing FCI.
Resident students who withdraw during the summer term will not be eligible for a refund of tuition and fees, except in the instance of being approved for a medical withdrawal.
Liberty University College of Osteopathic Medicine Withdrawals
College of Osteopathic Medicine students should review their withdrawal refund policy here: https://www.liberty.edu/lucom/index.cfm?PID=30690.
Liberty University School of Law
If a student withdraws from all courses from the School of Law during the semester, they will receive a refund of tuition and fees* as follows:
There is a $50 processing fee for withdrawing from the School of Law.
*Students must contact LUPD regarding parking registration refunds. No portion of the BARBRI fee will be refunded for any withdrawal occurring after the close of the first week of courses.
Liberty University Online Withdrawals
Online students should refer to the Registrar Office’s Dropping and Adding Courses by Online Students policy for information pertaining to the course add/drop process and the Withdrawing from Courses- LUO policy regarding the course withdrawal process.
Students are required to attend classes during the first week of classes. Attending is defined as completing an academically-related activity which include, but is not limited to… “physically attending a class where there is an opportunity for direct interaction between the instructor and students; submitting an academic assignment; taking an exam, an interactive tutorial or computer-assisted instruction; attending a study group that is assigned by the school; participating in an online discussion about academic matters and initiating contact with a faculty member to ask a question about the academic subject studied in the course”. At the end of the first week of each class, the course will be reviewed to determine if the student attended. If the student did not attend, the student will be automatically dropped from the course roster and will not be allowed to submit further course work. Students are expected to submit tests and course work throughout the term and/or sub-term. Students who begin attendance, but then cease progressing toward the completion of the course will be assigned a grade of "FN." If the student receives all FN's in a sub-term, the student will be subject to the Unofficial Withdrawal Procedure which includes the reduction and/or return of all financial aid. If a student officially withdraws, calculations are based on enrollment periods, not coursework completed. Thus, a student can officially withdraw until the last day of a course.
Students may drop any course for a full refund prior to the course start date. Please refer to the LU Online Programs Academic Calendar webpage for a current listing of all course dates:
https://www.liberty.edu/media/1270/policyandcatalog/LUO_Academic_Calendar_2018-2019.pdf. Additionally, “A student is considered to be withdrawn from a payment period or period of enrollment if the student does not complete all the days in the payment period or period of enrollment that the student was scheduled to complete”. Students who enroll and complete their coursework for an earlier sub-term in the semester and drop later projected course(s) in the same semester will be subject to a proration of all federal aid. For example, a student enrolls in two B-term courses and two D-term courses, but decides to drop both D-term courses. The student while enrolled half-time in B-term has ceased his or her attendance for the payment period and is now required to have a re-calculation of charges and aid to see if a reduction or cancellation of charges and/or aid is necessary based on the federal review requirements. This example applies to all sub-term and enrollment combinations that are possible within the same semester.
Please note that regardless of the type of withdrawal, the aid calculation will be the same.*
The Liberty University Online withdrawal types are listed below:
Withdrawal Refund Policy
Depending on the student’s state of residence, there may be specific state requirements regarding withdrawal refunds. Once a withdrawal is processed, the student will need to contact Student Accounts to receive further details about their individual refund. Students who unofficially withdraw as outlined in the Withdrawal Policy will be charged for full tuition and fees as it applies and will be responsible for any outstanding balance on his or her account. Any student who completes the official withdrawal procedure may receive a refund of tuition according to the schedule below. In the event of a total withdrawal, mandatory fees may be prorated. Eight-Week Courses
No tuition will be credited after the sixth week of courses. Fifteen-Week and Sixteen-Week Courses
No tuition will be credited after the twelfth week of courses. Seventeen-Week Courses
No tuition will be credited after the thirteenth week of courses.
The start of the course is defined as the first day that the course begins; it is not necessarily the first day of the in-class portion of the intensive. Some intensive courses require pre-work and/or post-work to be completed. These courses start as soon as the pre-work begins and continue until the last day to submit post-work. Any student who completes the official withdrawal procedure may receive a refund of tuition according to the schedule below. In the event of a total withdrawal, mandatory fees may be prorated. For refund purposes, a week begins at 12:00 a.m. the morning the course starts and closes at 11:59 p.m. seven days later.
1. One- Week Intensive
2. Two-Week Intensive
3. Three-Week Intensive
4. Four-Week Intensive
5. Five-Week through Eighteen-Week Intensives
Repeating a Course
If a course is retaken after a student has previously withdrawn from it, the student will be charged at the current rate for tuition and fees.
Courses withdrawn from or failed cannot be retaken in the same term. This would inflate the student’s enrollment level requiring the elimination of related financial aid. An exception may be made by the Registrar’s Office if the class is the only outstanding requirement for graduation. Academic Information and Policies
The Office of Academic Affairs has a separate policy regarding attendance that relates to the process of grading and could impact attendance policy and more. Please review the Undergraduate and Graduate Academic Catalogs at this link: https://www.liberty.edu/academics/catalogs/
When students cease attendance in all classes in a given semester, they will be subject to a proration of all federal, state, and institutional aid. This proration takes into account the total number of days that the student was enrolled. For instance, if there are 100 days in a term, and a student withdraws on day 20, that student has earned 20-percent of his federal, state, and institutional aid. All remaining aid is unearned, and unearned portions of federal funds are required by law to be sent back to the federal government in accordance with federal regulations and policy.
Definition of Glossary Terms
Financial Aid Satisfactory Academic Progress (SAP): Students must meet Financial Aid Satisfactory Academic Progress (SAP) requirements to receive federal Title IV aid that includes the Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), Federal Work Study, Federal TEACH Grant, and Federal Direct Education Loans (Subsidized, Unsubsidized, Parent PLUS, and Grad PLUS). Liberty University also applies the SAP requirements to monitor eligibility for all institutional aid. The Virginia Commonwealth programs are administered under the guidelines from the State Council of Higher Education for Virginia (SCHEV).
Grants: Financial aid from the federal or state government, which does not have to be paid back. Grants from the federal government are generally need based. Grants from the state government are generally given to students attending an in-state school that is not state funded.
Loans: Financial aid which must be repaid. Loans may have a variety of repayment methods.
Title IV: The portion of the Higher Education Act (see HEA) that includes most of the federal financial aid programs.
Withdrawal: Can be the complete or partial withdrawing from enrolled courses following the drop/add period. Complete withdrawals require the Return to Title IV (R2T4) Calculation. Partial withdrawals may impact aid, but do not require an R2T4 Calculation
Ceasing Attendance: The process in which the student is no longer attending a course by way of passively or actively not submitting assigned coursework.
Proration: The process of prorating, or basing on a percentage, of aid earned according to published federal, state, and institutional policies.
Drop: The process of removing a course from a student schedule prior to attending the course or submitting any coursework. This must be completed by the published deadline as applicable.
How to Withdraw
All Resident students will need to contact the Student Advocate Office to start the withdrawal process.
All LUCOM students should call, email, or visit the LUCOM Student Service Center to start the withdrawal process.
Phone: (434) 592-6918
All Liberty University School of Law students will need to contact Mrs. Carol Cordle, Registrar & Director of Operations, to start the withdrawal process.
Phone: (434) 592-3683
All Liberty University Online students should contact the Academic Advisor to begin the withdrawal process at LUwithdrawal@liberty.edu or call (855) 466-9218.
Cost of Attendance Recalculation
Dropping a course which reduces the number of sub-terms for which a student is enrolled will result in a recalculation of all components that make up the cost of attendance.
Example 1: A student is enrolled in two B term courses and one D term course. The student decides to drop the D term course prior to the start of the sub-term and finishes his enrollment in the B term courses. The enrollment status must then be recalculated because the time in which the student is “enrolled” for the entire semester has been cut in half. This may impact financial aid eligibility and award amounts.
Example 2: A student is enrolled in one B term course and one D term course. The student decides to drop the D term course prior to the start of the sub-term and finishes his enrollment in the B term course. The enrollment status must then be recalculated because the time in which the student is “enrolled” for the entire semester has been cut in half. This student would also be adjusted from an enrollment status of half-time to less-than-half-time, causing a reduction to the entire cost of attendance. This may impact financial aid eligibility and award amounts. Recalculations of cost of attendance would apply to any combination of enrollment in which a partial or entire sub-term is dropped. Tuition Recalculation
If a student registers full-time and subsequently withdraws from one or more courses which results in his or her enrollment changing from full-time to part-time, the student will be charged the part-time tuition rate for the remaining billed credit hours for the entire semester. If the new tuition rate results in a balance, the student is responsible for paying this balance.
Example 1: An undergraduate student is enrolled in 12 credit hours and withdraws from one course. Once the withdrawal is processed, the student will be registered for less than 12 hours. The student will be charged the part-time tuition rate for all remaining hours.
Example 2: A graduate student is enrolled in 9 credit hours, which is full-time enrollment. The student withdraws from one course. The student is now enrolled half-time with 6 credit hours. The student will be charged the part-time tuition rate for all remaining hours.
View the current tuition rates
Financial Aid Impact
For more information on the financial impacts of a withdrawal, please contact the Financial Aid Office and review the current Financial Aid Satisfactory Academic Progress Policy. http://www.liberty.edu/index.cfm?PID=21324 Students who are using financial aid must show satisfactory academic progress throughout their coursework. Virginia Tuition Assistance Grant (VTAG) Reduction and Enrollment
Important: A $50 ceasing attendance fee will be charged to all students who completely withdraw from the University for the term. Also, course fees, payment plan participation fees, audit fees, and late Financial Check-In fees are non-refundable. This fee will not be assessed to students who cease attendance due to dropping C or D-term courses.
A school must return Title IV funds to the programs from which the student received aid during the payment period or period of enrollment as applicable, in the following order, up to the net amount disbursed from each source:
*This policy was updated on 5/15/2018 in accordance with the published course catalog